VRAF Internship Host Institutions

Host Institutions


Institution name: Sacred Heart University
Contact person: Chelsea Stone, Digital Resources & Projects Management Librarian
Address: 5151 Park Avenue, Fairfield, Connecticut, 06825
Telephone: 203-371-7706
Email: stonec7@sacredheart.edu
URL: http://library.sacredheart.edu/home
Brief description of internship: This internship will have crossover with archives, visual resource management and other aspects of librarianship. Working primarily with the Digital Resources & Projects Management Librarian, the intern will also have the opportunity to learn from other librarians in digital resources and technology. The aim of this internship will be to start and create a small scale digital collection. From digitization to the publishing of a Shared Shelf collection; including storage considerations, image manipulation, metadata creation, intellectual property rights, and publishing target decisions. Interns will be exposed to a complete workflow and be able to see how this scaled down process could be scaled up for larger projects.


Institution name: Herron Art Library
Contact person: Sonja Lehman
Address: Herron Art Library, 735 W. New York Street, Indianapolis, Indiana, 46202
Telephone: 317 278-9417
Email: sstaumku@iupui.edu
URL: http://www.ulib.iupui.edu/herron

Brief description of internship: Digital Library Assistant:  Working under the supervision of the Herron Media Specialist, and the Herron Circulation Manager, this position offers the graduate student valuable experience with both traditional library services and in-house digital production activities in an art and design school library.  The Herron Art Library,http://www.ulib.iupui.edu/herron , branch subject library of IUPUI University Library, bridges traditional and digital formats for research and scholarly publication that support research and teaching pre-history through contemporary art.  This position requires familiarity with applications and resources that promote and produce digital collections across IUPUI University Library’s Program of Digital Scholarship, including IUPUI ScholarWorks, Open Journal System, and the library’s Cultural Heritage digital collections.  In addition, the student may be required to provide support for collection development activities, collection maintenance, reference, liaison support, updates to the library’s social media sites and subject pages.

The student in this position will gain hands-on experience contributing to the ongoing activities related to the library’s digital collections, social media presence, as well as experience with multiple daily operations of an art and design school, full-service branch library.

A few of the digital collections produced in-house at the Herron Art Library include:

Herron Fine Press and Book Arts Collection, http://indiamond6.ulib.iupui.edu/cdm/landingpage/collection/BookArts

Al-Mutanabbi Street Starts Here Coalition Collections, http://www.ulib.iupui.edu/collections/AMSSH

Indiana Landmarks Wilbur D. Peat collection, http://www.ulib.iupui.edu/collections/ILWDPeat

Indianapolis Historic Preservation Commission Collection, http://www.ulib.iupui.edu/collections/HT

IUPUI University Library Atrium Sculpture Competition Collection, http://indiamond6.ulib.iupui.edu/cdm/landingpage/collection/ULAS

Umbrella, http://www.ulib.iupui.edu/collections/Umbrella

IUPUI ScholarsWorks, Herron School of Art and Design,  https://scholarworks.iupui.edu/handle/1805/226


Institution name: Detroit Institute of Arts
Contact person: Jessica Herczeg-Konecny
Address: 5200 Woodward Avenue, Detroit, Michigan, 48202
Telephone: (313) 833-1391
Email: JHKonecny@dia.org
URL: https://www.dia.org/

Brief description of internship: The Detroit Institute of Arts (DIA) is one of the premier art museums in the United States. It holds more than 66,000 works that compose a multicultural survey of human creativity from ancient times through the 21st century. Equally as important are the records associated with the art, activities, and people connected to museum over our 130-plus-year history. These records include born-digital image files dating from the 2000s through the present taken by staff and contract photographers. These images in the DIA’s digital archives feature a wide variety of activities including exhibition installations, gallery views, building views, portraits of DIA staff and volunteers, and public programming events. The images are used in many departments for multiple needs, but we lack discoverability and searchability.

The proposed project is specific to approximately 56,000 born-digital image files in the DIA’s contemporary digital archive of non-collection materials. Under the supervision of the Digital Asset Manager, the intern would assign descriptive metadata to these files based on standards set forth by the museum, including use of VRA Core and CCO. The goal is to have the DIA’s digital archive be part of our Digital Asset Management System (DAMS). None of the assets have descriptive metadata (and the file names provide no information regarding the subject of the image) and therefore searching is impossible. It is merely data, not an archive. Descriptive metadata will unlock the images for expanded internal use, provide a record of DIA’s activities for posterity, and eventually promote use and discoverability online. The metadata work is essential in improving searchability, discoverability, and access. Eventually, we would like to share our digital archive externally via our website.

New York

Institution name: Bard Graduate Center
Contact person: Barb Elam
Address: 38 West 86th Street, New York City, New York, 10024
Telephone: 212-501-3085
Email: barb.elam@bgc.bard.edu
URL: https://www.bgc.bard.edu/

Brief description of internship: The Bard Graduate Center is seeking an intern to assist in the planning stages of the development of an online interactive exhibition tentatively titled: Making Glass History: Images from the Paul Hollister Collection. Applicants with an interest in glass history, material culture, or oral history are encouraged to apply. The position will involve both original cataloguing in an IRIS database using VRA Core and CCO and clean-up of existing cataloged records. Clean-up and enhancements will be based on information gleaned from audio recordings with studio glass artists. Cataloging will involve research on glass artists and possible communication with members of the studio glass community. Some digitizing and color correcting of 35mm slides will be involved as well as re-housing of archival materials. The Paul Hollister slide collection is made of 17,000 35mm slides shot or collection by the late glass historian and critic Paul Hollister (1918-2004) and donated to the Bard Graduate Center by Hollister’s widow Irene Hollister (1920-2016). The exhibition will foreground the majority of Hollister’s views of artists at work in glass studios or factories and conducting teaching demonstrations, culled from approximately 200 images.

Institution name: New Museum
Contact person: Amye McCarther, Archivist
Address: 235 Bowery, New York, New York, 10002
Telephone: (212) 219-1222 x301
Email: amccarther@newmuseum.org
URL: www.newmuseum.org

Brief description of internship: The New Museum is Manhattan’s only museum solely devoted to presenting contemporary art, and is recognized internationally for its innovative exhibitions and initiatives. In the fall of 2017, the Museum will be celebrating its 40th Anniversary with an array of exhibitions,  public programs, and publications that reflect on our institutional history. In addition to activities that draw from our archives, we will be launching a complete redesign of our Digital Archive, unlocking more collections and displaying them in an immersive intertextual interface.

In the course of preparing for these programs the Archives has uncovered troves of previously uncatalogued photographs dating from the first two decades of the Museum’s history, 1977-1997. These include performance documentation, artist panels, and community events. This internship would be devoted to supporting the cataloguing and digitization of these materials in order to surface more of the collection in time for our Anniversary programs. The intern would be responsible for performing archival research to identify uncatalogued materials on a variety of analog formats, assessing condition and rehousing these materials, creating digital preservation masters, and cataloguing all items and surrogates in Collective Access.
The New Museum Archives has a robust internship and fellowship program. The Archives currently hosts research fellowships in oral history and digital preservation, and will be partnering with NYU-MIAP and Rhizome on upcoming digital preservation initiatives. A VRAF Internship at the New Museum would be an excellent opportunity for any student with an interest in contemporary art to gain experience managing visual resources in collaborative environment.


Institution name: Cleveland Museum of Art Archives
Contact person: Susan Hernandez, Digital Archivist and Systems Librarian
Address: 11150 East Blvd., Cleveland, Ohio, 44106
Telephone: 216-707-2660
Email: shernandez@clevelandart.org
URL: http://library.clevelandart.org/

Brief description of internship: The Cleveland Museum of Art Archives has a
collection of approximately 43,000 analog negatives depicting exhibitions,
events, people, and museum buildings. The collection was inventoried using a
startup grant from the VRA Foundation. Approximately 10,000 have been
digitized and are available online through CONTENTdm at
digitalarchives.clevelandart.org. The intern will continue the project and provide
access to more of the photograph collection by checking metadata, scanning
analog negatives, creating Dublin Core metadata records, and importing digital
files and associated metadata into CONTENTdm.

Institution name: The Ohio State University, Knowlton School of Architecture
Contact person: Chris Strasbaugh, Digital Resource Archivist and Curator
Address: 275 W. Woodruff Avenue, Columbus, Ohio, 43210
Telephone: 614-247-6645
Email: strasbaugh.2@osu.edu
URL: https://ksamedia.osu.edu/

Brief description of internship: The Digital Library and Archives in the
Knowlton School of Architecture at The Ohio State University is tasking with
supporting the teaching, study, and the historical records/student projects of
three distinct sections; Architecture, Landscape Architecture, and City and
Regional Planning. This internship, depending on experience and interest of the
individual, would cover a variety of areas essential to visual resources and
archives. For example, projects could include areas such as photography and
digitization of student work including plans and models. Utilizing GIS to provide
additional ways to discover and interact with the physical archive that covers over
100 years. Implementation and cross-walking existing data to migrate cataloging to platforms that support linked data and OpenGLAM.


Institution name: Country Music Hall of Fame and Museum
Contact person: Lee Boulie, Director, Digital and Library Collections
Address: 222 Fifth Avenue South, Nashville, Tennessee, 37203
Telephone: 615-291-8423
Email: lboulie@countrymusichalloffame.org
URL: Countrymusichalloffame.org

Brief description of internship: HATCH SHOW PRINT COLLECTION REHOUSING INTERNSHIP: The Country Music Hall of Fame and Museum seeks an intern to assist in the rehousing of its Hatch Show Print collection. Founded in 1879, Hatch Show Print is one of the oldest continuously-operated letterpress print shops in the United States. The Country Music Hall of Fame and Museum owns and operates Hatch Show Print, and holds a collection of over 66,000 historic posters, printings, business documents, proofs, and tracings that capture the shop’s history and provides a historical record of country music, its promotion, and its aesthetics. The HATCH SHOW PRINT COLLECTION REHOUSING INTERN will assist with preserving the collection by rehousing print materials in archival standard containers. Candidates for the internship should be enrolled in a Master’s Degree in Library and Information Science program from an ALA-accredited institution; should demonstrate experience with care and handling of rare and fragile archival materials; and should have experience with cataloging and metadata creation.


Institution name: University of Washington Libraries, Special Collections
Contact person: Nicolette Bromberg, Visual Materials Curator
Address: Special Collections, University of Washington Libraries, Box 352900, Seattle, Washington, 98185
Telephone: 206-685-2968
Email: nxb@uw.edu

Brief description of internship: We put together an internship based on the applicant’s interest in learning about working with photographs, moving images, or architectural drawings. The intern learns about working with organizing and creating access to collections (arrangement and description, and creating EAD finding aids) and handling and preservation of the materials. Some projects may also include some outreach or research activities.